First, we are so sorry you are having to consider postponing your event due to the Covid-19 virus. We know how disappointing and frustrating this time has been for both couples getting married and the vendors who work with them. Though we are also facing challenges we could never have anticipated, we are here to help. We’ve put together some info below which we hope will help you move forward.
So let’s all take a deep breath and get started:
1st: Reach out to your venue
Ask your venue what dates they have available in the future to reschedule your event. Suggest some months you are interested in and let them know if you are willing to consider a weekday or Sunday to give them more options for availability.
Note: Venues are losing a great deal of revenue during this time. Picking an off peek day will allow you to more easily reschedule all of your vendors and will allow them to recoup some of that loss while still hosting your event on a later date.
2nd: Contact your vendors
Reach out to your vendors and ask what their policy is on changing your date. Many vendors in San Diego are making an exception to their contracts to waive all change of date fees.
Below is a sample email template to use:
Hi (Vendor name),
Unfortunately, we have made the difficult decision to to postpone our wedding due to COVID-19. We are looking to get our date rescheduled with our vendor team and wondering what your current policy is for rescheduling.
Here are the dates we’re currently looking at:
Please let us know what dates you have available.
Thank you so much, we look forward to hearing from you.
3. Confirm your date with everyone. Note all new payment schedules and important dates in your calendar.
Keep an organized list to make sure nothing is missed. Depending on how many vendors you have, a spreadsheet may be helpful.
4. Contact your bridal party & guests
Reach out to guests via email or social media to let them know of your change of date.
If you have a wedding website, you should be able to email guests directly.
Depending on when your new date is, use a paperless RSVP website to re-confirm and begin collecting RSVPS. We recommend that you create a new link to avoid confusion of past RSVPs.
5. Take some time to step back and process
You have a new date secure and you have been through a whirlwind of emails and emotions. You have some extra time so, step back and relax before jumping back into wedding planning.
We hope this has been helpful and that it will bring some peace and direction during this time. When it all comes down to it, you will still get married and that’s all that matters ❤️♥️
We hope you stay safe and healthy during this crazy time!
– The Cedar & Pine Team
As a reminder, we are waiving all change of date fees our for the rescheduling of your event within the next 12 months. Full terms and exceptions are listed on our site here.